Competition Rules

Information > Competition Rules
02/08/2011 - 21:00



A printable version may be obtained by clicking here




1.    Submitted images must be the work of that submitting photographer and be produced by a recognised photographic technique which can include digital editing in products such as Photoshop. 

2.    Images may be any age however the Committee encourages members to submit new work, not seen before in the club.

3.    Entries should be handed in by the dates and methods determined in the published programme, be suitably titled and displayed anonymously.

4.    For all competitions each club member may enter up to two prints, DPI’s or AVs per subject according to the programme.   Where there is a low entry in an externally judged competition, members may be asked for a third image.

5.    An image may only be entered into internal competitions a maximum of three times (regardless of format) and the same image cannot be entered in two competitions taking place on the same night.

6.    An image is considered the same image whether in DPI or Print format or if it is retitled.

7.    A monochrome variation of a colour image (or visa versa) is considered to be a different image.

8.    Only images that have been previously entered during the current season, may be entered in the Print of the Year or DPI of the Year.  Images must remain in the original format submitted however minor improvements are permissible.

9.    Competition entries that do not meet the rules may be omitted from the competition at the discretion of any two members of the Committee, usually the Competition Secretary and one other.


10.  Results of competitions, and images entered in club competitions or those representing the club in external competitions, may be published on the club website and may also be used by the club to promote the club and attract new members.  Copyright will remain with the original photographer.



11.  Prints must be mounted on a stiff back board.  The size of the mount must be 500mm x 400mm however the image can be any size within this.

12.  Prints must be handed in together with an entry form and title label.

13.  Commercial processing is acceptable in all competitions.



14.  Images should not exceed the maximum width of 1920 pixels and maximum height of 1080 pixels.  This means that portrait format images must not be more than 1080 pixels high. 

15.  Images must be submitted as JPEG files preferably in the sRBG colour space.

16.  Images must be submitted by email.



17.  AVs should be no more than 5 minutes long. The video file type of the AV should be confirmed in advance, as supported for projection by the DPI Co-ordinator and supplied on a Flash Drive or online.

18.  Any image that has already been entered into a club league or trophy competition may be re-entered into the AV competition.  Any of the set of still images entered as part of the AV may also be entered into any league or trophy competition.

19.  The AV production should predominantly consist of a sequence of still photographic images, the majority of such images being the original work of the entrant.  The use of third party images, animated graphics, video clips or other visual material, whilst not excluded, should be limited and appropriate to the production. Images not by the author must be acknowledged.



20.  League and Trophy competitions that do not have an external judge booked, are judged by paid up members present on the evening.  Members vote using voting forms, which entry they consider to be the best in rank order for each subject. They are asked to give the number of their own entries, for which they are not allowed to vote. Members who have entered images must vote if they are present.

21.  From the voting slips or the judges determination, 1st, 2nd, 3rd and 4th are determined for each subject and these are awarded 8, 6, 4 and 2 points respectively.   Additionally where there is an external judge and Highly Commended or Commended is awarded, these entries will attract one extra point for either.  One point will also be awarded for each image ‘entered and correctly titled’.  

22.  During the season, certificates will be awarded to images that are placed or awarded Highly Commended or Commended.


23.  At the end of each year trophies will be awarded to the members earning the most points in the respective league competitions.  The print and DPI competitions are totalled separately so that there will be an overall 1st. 2nd, 3rd and 4th in each.   Trophies will be awarded to members gaining 1st place in the Trophy competitions.


   24. At the end of the season, a trophy will be awarded to the Photographer of the Year and the Runner Up.  The winners       will be determined by competitive competition performance in both leagues and all trophies.  All competitions results and       cumulative League positions are available on request.



Version 11 Issued September 18